User Groups Management
Employees in an organisation usually play a specific role according to their position, their tasks and activities, e.g. IT administrator, Translator, but at the same time they can be part of a group, e.g. Services team, Marketing department. It is true though that in SMEs these roles often overlap. Communication happens vertically within each group but also accross group boundaries.
OrganiK has been designed and developed as an open system aiming to diffuse knowledge across an organisation and all its employees. Nevertheless the participating SMEs expressed the requirement to control the access of people to some content. For example in the case of LTC, external-freelance translators will be using OrganiK and it is preferred that they have limited access to specific content. In the case of CAS it is due to the practicalities of having a medium sized organisation where not everything should be visible by everybody to avoid information overload and in the case of KCL there are certain topics that are considered confidential and can not be shared within the organisation.
To accomodate this need OrganiK provides the option to users with adequate permissions to create and manage their own groups. Thus employees may self organise around a specific group and limit the access of others to content posted within the group.
OrganiK, since it extends a well-established Content Management System, provides built-in support for managing user accounts, defining user roles and assigning permissions to roles. To extend its support for user groups and group-based access control the Organic Groups module was employed.
Group owners can spontaneously create a group and are free to decide the policy concerning the visibility and the membership acquisition process. Groups may be private or public. Membership to a group may be open to anyone, acquired upon approval of a membership request or by invitation or strictly managed by an administrator. When a group member publishes content to OrganiK it is possible to choose between letting the content item be visible only within the group, or be visible to some other specific user roles too or visible to any user.
The OrganiK administrator configures the general settings of user groups. These have to do mainly with the default settings related to the membership acquisition to a group, the visibility of the group, the allowed types of content that may be published within the group, as well as the limitation of access to the published content.